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Accounts Payable Specialist

Carrollton, Texas Position Type Full Time Req ID: 2022-767003

When you join Allied Universal® Technology Services, you are joining one of the fastest growing security systems integrators in North America. Build your career within a fast-paced, dynamic, and diverse environment that combines leading-edge technology solutions - electronic access control, video surveillance, alarm monitoring, emergency communications, robotics, drones, and other smart tech innovative solutions - with physical security solutions to safeguard our clients and our communities.

Allied Universal® Technology Services is looking to hire an Accounts Payable Specialist. The Accounts Payable Specialist is tasked with administering all aspects of the accounts payable process within the company’s ERP system. This function includes accurate entry of all vouchers from suppliers and vendors, maintaining vendor records, addressing inquiries from internal sources as well as vendors, processing weekly accounts payable check runs, accurate 3-way matching of receivers, purchase orders, and invoices for processing, as well as providing support to other departments on a variety of payable related issues. AP Specialist will work in accordance with the organization’s office policies and procedures, keeping in mind the overall core values of Allied Universal Technology Services.

Job Responsibilities

  • Enter invoices as they are received from suppliers and vendors
  • Ensure that the materials invoiced have been received by the company’s logistics team
  • Inquire on any discrepancies between invoicing and the related purchase orders
  • Accurately code and enter all indirect invoices
  • Review submitted invoices for proper approvals prior to processing
  • Process weekly payable payment run and submit checks with backup for signature
  • Ensure consistent application with company policy of all expense reports including remittances to employees for validated business expenses
  • Scan and attach softcopy to source entries in ERP system
  • Take phone and e-mail inquiries from vendors and suppliers and address issues raised in a professional and courteous manner.
  • Assist with researching internal inquiries related to payables
  • Submit payment requests that are required to be paid electronically to appropriate treasury personnel
  • Maintain vendor data in ERP system such as addresses, DBA changes, net terms adjustments, contact information, etc.
  • Prepare for review and release annual 1099 statements
  • Reconcile vendor payable balance discrepancies and provide recommendations for solutions
  • Coordinate with Accounts Receivable personnel regarding subcontractor payments
  • Process manual payroll checks as requested by the payroll processor
  • Collect and distribute office mail
  • Other projects and duties as assigned by management

Education & Experience

  • High School Diploma or equivalent required
  • 2-3 years of experience in accounts payable; familiarity with 3-way matching in a project management or manufacturing environment required
  • Experience with mid-size to large company ERP systems (SAP, NAV, Dynamics GP, etc.) is required; SAP By Design is a plus
  • Highly proficient in Excel
  • Solid written and verbal communication skills; strong organizational skills and high attention to detail
  • Ability to work well under pressure with a high degree of energy
  • Ability to take direction and perform in a collaborative environment
  • Must be customer service minded and be able to multi-task effectively and efficiently
  • Available to work overtime as required

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.