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Accounts Payable Specialist

Conshohocken, Pennsylvania Position Type Full Time Req ID: 2021-627603

At Allied Universal®, we continue to build an inclusive, Be Phenomenal® culture that encourages, supports, and celebrates a diverse workplace. It fuels our innovation and connects us closer to our customers and the communities in which we serve. Allied Universal offers so much more than just a job. We offer careers. We take great pride in our promote-from-within culture. There are countless examples of individuals who began their career as Security Professionals and today hold positions on our senior leadership team. We offer medical, dental and vision coverage, life insurance, 401K, employee assistance programs, company discounts, perks and more for all full-time positions! Start your phenomenal career with Allied Universal® today!

Allied Universal is looking to hire an Accounts Payable Specialist. This position is responsible for timely and accurate transaction recording throughout the entire accounts payable process. This role will be required to audit and process all vendor invoices, requests for payments, and expense reports, ensuring compliance with company policy, as well as all local, state, and federal tax requirements.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES: Those duties necessary to meet the minimum requirements of the position. Other duties may be assigned:

  • Audit incoming Non PO vendor invoices within the Verian work-flow system.
  • Audit and process PO related invoices within the Verian PO system.
  • Audit incoming Check Requests within the Verian work-flow system.
  • Enter any incoming vendor invoices noted “billable to the client” into WinTeam billing module.
  • Daily audit of expense reports per the company Travel and Entertainment Policy.
  • Monitor, complete audit, and process all Courier work-flow programs for Security Professional reimbursement requests.
  • General Ledger coding and posting through data entry into financial system.
  • Provide problem resolution for automated expense report users.
  • Backup for expense report program reconciliation and export into WinTeam.
  • Respond to inquiries from employees, vendors, and internal customers.

QUALIFICATIONS: To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or experience required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

  • High School Diploma (or equivalent GED) is required; Preferred two-year degree or professional certification highly desired, or work experience equivalent.
  • Minimum 2 years of administrative experience in a fast-paced organization required; 2-3 years of experience working in Accounts Payable highly desired.
  • Demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines.
  • Energetic and focused personality with a demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines.
  • Must be highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology.
  • Professional, articulate and able to use good independent judgment and discretion. Must have proven ability to maintain correspondence, discussions and materials in strictest confidence. Must be able to work overtime as needed.
  • Current state driver’s license, clean driving record (no points in prior 3 years), minimum level of insurance as required by Company policy, and ability to safely operate a vehicle required.
  • Professional, articulate and able to use good independent judgment and discretion.
  • Outstanding verbal and written communication skills required. Ability to successfully interact at all levels of the organization, including with clients, while functioning as a team player required.

Allied Universal® provides unparalleled service, systems and solutions to people and businesses within our local communities, and is North America’s leading security services provider. Allied Universal delivers high-quality, tailored solutions, which allows clients to focus on their core business. For more information: www.AUS.com.

We proudly support the Veteran Jobs Mission, a group of over 200 companies that have committed to collectively hiring a total of one million military veterans. EOE/Minorities/Females/Vet/Disability/Sexual Orientation/Gender Identity Allied Universal Services is an Equal Opportunity Employer committed to hiring a diverse workforce.