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Accounts Payable Specialist – AUTS

Dallas, Texas Position Type Full Time Req ID: 2020-417124

Allied Universal® Technology Services, one of the largest security systems integrators in the United States, offers comprehensive and integrated technology solutions to help clients mitigate risk and protect people and assets.  Allied Universal® Technology Services all-inclusive service approach offers intelligent and seamless technology solutions from electronic access control, video surveillance, fire/life safety, alarm monitoring, emergency communications, technological threat management and response, and other smart tech innovative solutions, including a broad array of hosted /managed services via the company’s Monitoring and Response Center (MaRC), and the Global Security Operating Center.

 

We are in a growth mode and continue to hire talented Installation and Service Technicians, Monitoring Agents, Coordinators, Project Managers, Engineers, Architects, Branch Leadership and Sales Professionals.  We offer medical, dental and vision coverage, life insurance, 401K, employee assistance programs, company discounts, perks and more! Start your phenomenal career with Allied Universal® Technology Services today!

The Accounts Payable Specialist is tasked with administering all aspects of the accounts payable process within the company’s ERP system. This function includes accurate entry of all vouchers from suppliers and vendors, maintaining vendor records, addressing inquiries from internal sources as well as vendors, processing weekly accounts payable check runs, accurate 3-way matching of receivers, purchase orders, and invoices for processing, as well as providing support to other departments on a variety of payable related issues. AP Specialist will work in accordance with the organization’s office policies and procedures, keeping in mind the overall core values of Allied Universal Technology Services.

Job Responsibilities

  • Enter invoices as they are received from suppliers and vendors
  • Ensure that the materials invoiced have been received by the company’s logistics team
  • Inquire on any discrepancies between invoicing and the related purchase orders
  • Accurately code and enter all indirect invoices
  • Review submitted invoices for proper approvals prior to processing
  • Process weekly payable payment run and submit checks with backup for signature
  • Ensure consistent application with company policy of all expense reports including remittances to employees for validated business expenses
  • Scan and attach softcopy to source entries in ERP system
  • Take phone and e-mail inquiries from vendors and suppliers and address issues raised in a professional and courteous manner.
  • Assist with researching internal inquiries related to payables
  • Submit payment requests that are required to be paid electronically to appropriate treasury personnel
  • Maintain vendor data in ERP system such as addresses, DBA changes, net terms adjustments, contact information, etc.
  • Prepare for review and release annual 1099 statements
  • Reconcile vendor payable balance discrepancies and provide recommendations for solutions
  • Coordinate with Accounts Receivable personnel regarding subcontractor payments
  • Process manual payroll checks as requested by the payroll processor
  • Collect and distribute office mail
  • Other projects and duties as assigned by management

Education & Experience

  • High School Diploma or equivalent required
  • 2-3 years of experience in accounts payable; familiarity with 3-way matching in a project management or manufacturing environment required
  • Experience with mid-size to large company ERP systems (SAP, NAV, Dynamics GP, etc.) is required; SAP By Design is a plus
  • Highly proficient in Excel
  • Solid written and verbal communication skills; strong organizational skills and high attention to detail
  • Ability to work well under pressure with a high degree of energy
  • Ability to take direction and perform in a collaborative environment
  • Must be customer service minded and be able to multi-task effectively and efficiently
  • Available to work overtime as required

Allied Universal provides unparalleled service, systems and solutions to the people and business of our communities, and is North America’s leading security services provider. With over 200,000 employees, Allied Universal delivers high-quality, tailored solutions, which allows clients to focus on their core business. For more information:  www.AUS.com.

 

We proudly support the Veteran Jobs Mission, a group of over 200 companies that have committed to collectively hiring a total of one million military veterans. EOE/Minorities/Females/Vet/Disability Allied Universal Services is an Equal Opportunity Employer committed to hiring a diverse workforce.

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  • Accounting and Finance, Dallas, Texas, United StatesRemove