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Accounts Receivable Specialist - AUTS

Dallas, Texas Position Type Full Time Req ID: 2021-606362

Allied Universal® Technology Services, one of the largest security systems integrators in the United States, offers comprehensive and integrated technology solutions to help clients mitigate risk and protect people and assets. Allied Universal® Technology Services all-inclusive service approach offers intelligent and seamless technology solutions from electronic access control, video surveillance, fire/life safety, alarm monitoring, emergency communications, technological threat management and response, and other smart tech innovative solutions, including a broad array of hosted /managed services via the company’s Monitoring and Response Center (MaRC), and the Global Security Operating Center.

We are in a growth mode and continue to hire talented Installation and Service Technicians, Monitoring Agents, Coordinators, Project Managers, Engineers, Architects, Branch Leadership and Sales Professionals. We offer medical, dental and vision coverage, life insurance, 401K, employee assistance programs, company discounts, perks and more! Start your phenomenal career with Allied Universal® Technology Services today!

The Accounts Receivable Specialist is tasked with administering to all aspects of Accounts Receivable, billing, collections, and cash application processes within a complex ERP system. Shared services department that will include accurately billing customers for work completed in a timely fashion, ensuring that all accounts receivable related transactions are recorded accurately and timely, maintaining customer records and collections. This role will also serve as a liaison between the customer and the local project managers and sales teams. They will provide excellent timely customer service to both internal and external customers.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

  • Processes invoicing requests and submits invoice documents to clients via the client’s preferred method - mail, e-mail, portal, etc.
  • Vouch the accuracy of sales orders to internally generated sales quotes and/or customer generated purchase orders and approve them to book in the system or follow up on differences with sales and/or project management staff.
  • Modify system generated invoices in Adobe prior to distribution to the customer to match customer billing requirements.
  • Receive in and deposit customer payments via check scan software and/or bank delivery daily.
  • Record all electronic deposits as they are received into the company’s bank account.
  • Apply customer payments to outstanding accounts receivable accurately and timely.
  • Maintain customer master data in ERP system.
  • Setup and maintain billing for monthly service contracts.
  • Setup and maintain any special invoicing requirements for governmental clients, etc.
  • Facilitating the collections process on all past due accounts which includes direct communications with customers and providing feedback to internal branch management personnel.
  • Maintain organized filing of all accounts receivable and deposit documentation as required by the needs of the business.
  • Provide reports and supporting documentation for independent audits as needed.
  • Other projects and duties as assigned by management.

QUALIFICATIONS:

  • High School Diploma or equivalent required.
  • 2-3 years of experience in accounts receivable field; experience with Progress Billing and AIA pay application documents preferred.
  • Knowledge in mid-size to large company ERP systems (SAP, NAV, Dynamics GP, etc.) is required; SAP By Design preferred
  • Excellent written and verbal communication skills
  • Strong organizational skills and high attention to detail
  • Ability to work well under pressure with a high customer service oriented attitude
  • Must be able to take direction and perform in a collaborative environment
  • Ability to work in a fast-paced environment effectively and efficiently.
  • Proficient in Excel, MS Word and Adobe
  • Open to work overtime as required.

PHYSICAL/MENTAL REQUIREMENTS AND WORKING ENVIRONMENT:

  • Must be able to focus and multi-task in a busy environment, with the ability to successfully handle stressful situations in a calm and professional manner. Includes being able to effectively manage multiple employees with diverse personalities and engage them to perform at optimum levels.

Allied Universal® provides unparalleled service, systems and solutions to people and businesses within our local communities, and is North America’s leading security services provider. Allied Universal delivers high-quality, tailored solutions, which allows clients to focus on their core business. For more information: www.AUS.com.

We proudly support the Veteran Jobs Mission, a group of over 200 companies that have committed to collectively hiring a total of one million military veterans. EOE/Minorities/Females/Vet/Disability/Sexual Orientation/Gender Identity Allied Universal Services is an Equal Opportunity Employer committed to hiring a diverse workforce.