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Project Coordinator

Elmhurst, Illinois

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Responsibilties

Project Coordinator Position Type Full Time Req ID 2022-692664

Allied Universal® Technology Services, one of the largest security systems integrators in the United States, offers comprehensive and integrated technology solutions to help clients mitigate risk and protect people and assets. Allied Universal® Technology Services all-inclusive service approach offers intelligent and seamless technology solutions from electronic access control, video surveillance, fire/life safety, alarm monitoring, emergency communications, technological threat management and response, and other smart tech innovative solutions, including a broad array of hosted /managed services via the company’s Monitoring and Response Center (MaRC), and the Global Security Operating Center.

We are in a growth mode and continue to hire talented Installation and Service Technicians, Monitoring Agents, Coordinators, Project Managers, Engineers, Architects, Branch Leadership and Sales Professionals. We offer medical, dental and vision coverage, life insurance, 401K, employee assistance programs, company discounts, perks and more! Start your phenomenal career with Allied Universal® Technology Services today!

Allied Universal is looking to hire a Project Coordinator. The Project Coordinator is responsible for providing administrative, project coordination, and implementation duties in support of branch Project Managers and Operations/Installation Manager. The successful candidate will demonstrate strong interpersonal, collaborative and organizational skills. The Project Coordinator will focus on improving and facilitating work-flow processes in accordance with the company policies and procedures, keeping in mind the overall core values of Allied Universal Technology Services.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES: Those duties necessary to meet the minimum requirements of the position. Other duties may be assigned:

  • Perform follow up calls with clients, vendors, contractors and regulatory agencies to acquire status information, prompt production of deliverables and obtain approval process status.
  • Assist with project related regulatory permitting
  • Create purchase order requests and subcontractor work orders
  • Audit sales orders and create cost modifications
  • Maintain budget tracking information and review reports for accuracy
  • Schedule project related and client meetings, including preparing agendas, taking minutes, tracking action items, and proactively following up on action items (pre-construction meetings and post project walk-throughs)
  • Work with project managers to track execution of work plans, tracking deliverable dates and sending reminders to team members and subcontractors as appropriate
  • Process shipping and receiving
  • Filing and project-related data entry into ERP platform
  • Complete Work Order and Subcontractor Forms as needed to support ERP processes
  • Assist with proposal process by coordinating with multiple departments to schedule meetings and by organizing proposal documents; create project templates as needed
  • Perform other duties as assigned by management

QUALIFICATIONS: To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or experience required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

  • High school diploma or equivalent is required; Associate’s or Bachelor’s degree preferred
  • Must possess excellent written and verbal communication skills
  • Ability to work in a very fast paced environment; capable of managing multiple projects, shifting competing priorities, and meeting deadlines
  • Ability to build and maintain positive working relationships with all employees, vendors, and executive level clients
  • Excellent organization and analytical skills
  • Ability to track multiple tasks and projects at one time and prioritize based on constantly evolving needs within the business
  • Proficiency with Microsoft Office Suite – Outlook, Word, Excel and PowerPoint
  • Prior experience in project coordination or project management type role is preferred

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.AUS.com

If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit:www.aus.com/offices.

Career Path

Allied Universal offers many career paths to support your immediate and future success.

  • Career path of technician
    • Senior
      Application
      Engineer
    • Application
      Engineer
    • Install
      Technician III
      Sr Service
      Technician
    • Install
      Technician II
      Service
      Technician
    • Install
      Technician I
    • Technician
  • Career path of engineering
    • Solution
      Architect III
      Solution
      Engineer III
    • Solution
      Architect II
      Solution
      Engineer II
    • Solution
      Architect
      Solution
      Engineer I
    • CAD
      Technician
    • Engineering
  • Career path of project management
    • Senior Project
      Manager
    • Project
      Manager
    • Assistant
      Project
      Manager
      Superintendent
    • Project
      Coordinator
    • Project
      Management

"We do exciting and fulfilling work that protects people and assets, and that feels good"

Rewards

From the time our Professional Security Guards are hired, Generally, excluding some clients and unions, employees are eligible for health and welfare benefits 1st of month following 60 days of employment. For 401(k) eligibility employees are eligible after 6 months of service.

Benefits

  • Healthcare (Medical/Dental/Vision)

  • 401k Retirement Plan

  • Company-Paid Life Insurance

  • Employee Referral Program

  • Employee Assistance Programs

  • Employee Discount Program

  • Tuition Discount Program

  • Training & Career Development Programs