Contracts Administrator - Federal

Allied Universal®, North America’s leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve. We offer medical, dental and vision coverage, life insurance, retirement plan, employee assistance programs, company discounts, perks and more for most full-time positions!

Allied Universal® is hiring a Contracts Administrator - Federal. The Contracts Administrator is responsible for analyzing federal contracts, task orders, and modifications ensuring company compliance with relevant government laws and regulations. The Contracts Administrator reviews federal contracts for accuracy, maintains documentation, and liaises between the client stakeholders and our Government Services Team regarding contractual terms, modifications, invoicing, and performance requirements. Keen attention to detail and strong analytical and organizational skills are essential.

RESPONSIBILITIES:

• Process contract awards, task orders and modifications
• Ensure all internal stakeholders are aware of contract changes and ensure appropriate actions are taken; review and edit work product of others and reroute tasks as needed to ensure compliance within required deadlines
• Liaise with team to ensure funding and invoicing are accurate
• Act as a liaison between company and internal clients; communicate and coordinate between contracts team and internal clients to address outside customers’ requests
• Assist company personnel with contract and solicitation requirements
• Prepare required documents; order certificates of insurance and various types of bonds; daily maintenance of all contract management files; maintain all subcontractor files and related documents; maintain and catalog storage files
• Assist with personnel credentialing and compliance- to include electronic personnel file maintenance, TAMS administration, WinTeam compliance tracking, and maintenance of certification matrices, where necessary
• Coordinate externally with Contracting Officers and Contracting Officers Representatives
• Conduct routine internal audits to ensure compliance with contract T&C, SCA, FAR, and other regulatory and statutory requirements as applicable. Assist with maintenance of System for Award Management (SAM) database for entities within the organization; develop and implement improvement measures
• Assist with maintenance of System for Award Management (SAM) database for entities within the organization
• Ensure all contractual deadlines and conditions are being met; delegate tasks as necessary
• Assist with distribution, filing, and general review of union collective bargaining agreements (CBA) for federal contracts
• Communicate with subcontractor to ensure understanding and compliance of changes made to contracts, task orders, Collective Bargaining Agreements, and services
• Provides administrative assistance as needed with team special projects

QUALIFICATIONS:

• Must possess one or more of the following:
• Bachelor’s Degree in Business Administration, Criminal Justice, or related field
• Associate’s degree in Business Administration, Criminal Justice, or related field with a minimum of five (5) years of government contracting compliance experience
• High School diploma with a minimum of seven (7) years of government contracting compliance experience
• Active Security Clearance or ability to obtain Security Clearance (Top Secret preferred)
• Minimum of three (3) years of personnel and program management experience
• Minimum of three (3) years of experience within military, law enforcement or security fields
• Experience reading, understanding, and implementing government contracts and contract provisions
• Demonstrated ability to take initiative; successfully handle and prioritize multiple competing assignments and effectively manage deadlines
• Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
• Professional, articulate, and able to use good independent judgment and discretion
• Outstanding oral and written communication skills
• Ability to successfully interact at all levels of the organization, including with clients, while functioning as a team player
• Demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

PREFERRED QUALIFICATIONS:

• Prior experience working in the government sector as a Contracting Officer, Contract Specialist or Contracting Officer Representative

BENEFITS:

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Enrollment in our company’s 401(k)plan, subject to eligibility requirements
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Pay rate : $66,560 per year

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Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.