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Proposal Coordinator

Position Type Full Time Req ID: 2022-807786

When you join Allied Universal® Technology Services, you are joining one of the fastest growing security systems integrators in North America. Build your career within a fast-paced, dynamic, and diverse environment that combines leading-edge technology solutions - electronic access control, video surveillance, alarm monitoring, emergency communications, robotics, drones, and other smart tech innovative solutions - with physical security solutions to safeguard our clients and our communities.

Allied Universal Technology Services, an Allied Universal® Company, is hiring a Proposal Coordinator. The Proposal Coordinator is responsible for supporting the proposal development and qualification process from the beginning stages to final delivery. This role review inputs from engineers, estimators, sales, and other internal departments to ensure proposals contain readable language, consistent factual statements, and responds to statements of requirements. The Proposal Coordinator will manage, create, and distribute content for sales proposals that meets applicable standards and is appropriate for its intended audiences.


  • Manage, create, and leverage proposal narrative content for sales proposals and marketing material.
  • Grasp complex technical concepts and make them easily understandable in text and pictures
  • Gather and edit technical and commercial proposal content from subject matter experts and modify text as needed
  • Provide proposal development and production support that includes word processing, graphics, formatting, styles, version control, edit, proofing, and final proposal delivery to client
  • Review and interpret the RFP, RFI, RFQ and Pre-Qualification packages; analyze the requirements to ensure that our responses are fully compliant with the customer’s requirements
  • Work closely with the Proposal lead to ensure consistency within Technical and Commercial proposals and adherence to proposal development processes
  • Work with Proposal Coordinators, Sales Team, Engineers, and Estimators to maintain relevant, high-quality boilerplate text for use in future proposals
  • Perform quality check and solicit internal reviews of proposal documents
  • Other duties as assigned by supervisor


  • Must possess one or more of the following:
    • High school diploma or equivalent with a minimum of five (5) years of work experience managing or supporting the proposal development process
    • Bachelor’s degree in product management, business administration, computer science, management sciences, or related field
  • Minimum of three (3) years of experience with Adobe, Google Suite, and Microsoft Office applications, preferably with a focus on the development of sales-related materials
  • Exceptional writing and editing abilities with a high-level grasp of grammar and strong attention to detail
  • Demonstrated ability to explain difficult concepts and skill at creating easy-to follow, comprehensive procedures
  • Strong organizational, problem solving and prioritization skills
  • Able to manage multiple tasks while meeting strict deadlines
  • Detail-oriented and organized
  • Strong, planning and reporting skills
  • Possess excellent oral, written communication, and follow-up skills
  • Strong analytical and decision-making abilities


  • Prior security industry related experience and proposal development software administration

Pay: $70k to $75k

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information:

If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: