Accounts Payable Specialist

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Allied Universal® Technology Services is hiring a Accounts Payable Specialist in Dallas, TX. The Accounts Payable Specialist is tasked with administering all aspects of the accounts payable process within the company’s ERP system. This function includes accurate entry of all vouchers from suppliers and vendors, maintaining vendor records, addressing inquiries from internal sources as well as vendors, processing weekly accounts payable check runs, accurate 3-way matching of receivers, purchase orders, and invoices for processing, as well as providing support to other departments on a variety of payable related issues. This is an entry level position in the Finance Department of Allied Universal Technology Services.

RESPONSIBILITIES:

• Enter invoices as they are received from suppliers and vendors
• Ensure that the materials invoiced have been received by the company’s logistics team
• Inquire about any discrepancies between invoicing and the related purchase orders
• Accurately code and enter all indirect invoices
• Review submitted invoices for proper approvals prior to processing
• Process weekly payable payment run and submit checks with backup for signature
• Ensure consistent application with company policy of all expense reports including remittances to employees for validated business expenses
• Scan and attach softcopy to source entries in the ERP system
• Take phone and e-mail inquiries from vendors and suppliers and address issues raised in a professional and courteous manner
• Assist with researching internal inquiries related to payables
• Submit payment requests that are required to be paid electronically to appropriate personnel
• Maintain vendor data in the ERP system such as addresses, DBA changes, net terms adjustments, contact information, etc.
• Prepare for review and release of annual 1099 statements
• Reconcile vendor payable balance discrepancies and provide recommendations for solutions
• Coordinate with Accounts Receivable personnel regarding subcontractor payments
• Other projects and duties as assigned by management

QUALIFICATIONS:

• High School diploma or equivalent
• Minimum of two (2) years of experience in accounts payable
• Familiarity with 3-way matching in a project management or manufacturing environment
• Exceptional analytical skills
• Strong attention to detail
• Strong problem solving skills
• Exceptional organizational skills; able to sort, compile, and interpret information
• Expert or proficient in Excel - VLOOKUPs, pivots and formatting
• Exceptional understanding of ACH, Lockbox and Wire functionality
• Experience with paying utilities

PREFERRED QUALIFICATIONS:

• SAPbyDesign or SAP experience
• College degree in Accounting, Business Management/Administration, or related field of study

BENEFITS:

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Enrollment in our company’s 401(k)plan, subject to eligibility requirements
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

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Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.