AIA Billing Specialist

Embark on a trailblazing career in Security Technology with Allied Universal® Technology Services, a global leader in security technology that’s transforming the security industry. We integrate state-of-the-art technology with physical security to protect our clients and communities, harnessing tools like electronic access control, video surveillance, and alarm monitoring, alongside emergent innovations such as robotics, drones, and augmented technology. As a valued team member, you’ll be part of a diverse and dynamic workforce that thrives on innovation and inclusivity. We offer a wide spectrum of job opportunities for both stability and growth across various roles, including service and installation technicians, engineers, and project managers. At Allied Universal®, we don’t just embrace change; we drive it, creating a culture where diversity fosters innovation and forges caring connections. Join us and help set new benchmarks in the security industry while advancing your career. Enjoy comprehensive benefits for most full-time positions, including medical, dental, and vision coverage, life insurance, retirement plans, employee assistance programs, and exclusive perks.

Allied Universal® is hiring a Billing Specialist. The Billing Specialist is responsible for managing all aspects of project billing and AIA (American Institute of Architects) billing for Allied Universal Technology Services (AUTS), ensuring the accuracy and timeliness of the invoice processing.

RESPONSIBILITIES:

• Generate and submit client invoices for project billing and AIA projects in accordance with AUTS and client requirements, compiling all required backup documentation, billing out timely to meet required deadlines; revise invoices as needed with approval from management including completing all internal operational procedures and processes as well as logging and tracking invoice adjustments
• Work closely with Operations and Project Managers within the office and out in the field to understand ongoing construction projects and related financial requirements
• Perform tasks within systems to include assignment of project numbers, relevant job information for billing purposes, schedule of values and job cost module requirements including purchase and change orders
• Utilize Excel and other tools including Adobe Pro to produce client requested backup as needed
• Provide a high-level of customer service by responding to clients’ concerns and inquiries in a prompt, professional manner including addressing concerns to the appropriate manager and/or project manager
• Responsible for respective billings, including following up with clients, researching issues as requested, participation in weekly meetings and issue resolution
• Review and assist with trackers as applicable and ensuring timely and accurate billing along with maintaining various spreadsheets, records, and financial requirements as requested
• Provide reports and supporting documentation for independent audits as needed
• Facilitating the collections process on past due accounts which includes providing feedback to customers and internal branch management personnel
• Assist with month end close processes as requested

QUALIFICATIONS:

• High school diploma or equivalent
• 2-3 years of experience in Accounts Receivable
• 2-3 years of experience in AIA billing with lien waivers
• Experience working with high volume billing
• Previous experience in construction AIA completion billing, to include processing AIA billings for multiple construction projects at once
• Knowledge and experience with Construction Lien Waivers (Conditional and Unconditional)
• Demonstrated ability to prioritize work to meet set deadlines with the ability to seek out information and resolve issues

PREFERRED QUALIFICATIONS:

• SAPByDesign or SAP experience
• Siteline
• DOMO

BENEFITS:

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Enrollment in our company’s 401(k)plan, subject to eligibility requirements
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

#LI-IM1

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.