Security Project Coordinator

Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve. We offer comprehensive benefits for most full-time positions, including medical, dental, and vision coverage, life insurance, a retirement plan, employee assistance programs, company discounts, perks, and more.

Allied Universal Is looking to hire a Business Support Analyst to collaborate with Chief Security Office Management and staff to perform a variety of duties in support of Americas Chief Security Office Strategies. The analyst must be able to execute and manage a portfolio of projects varying in size and complexity on time and within budget through effective communication, preparation, and management. Projects include, but are not limited to, all aspects of physical security compliance/conformance, business assurance and financial success. This individual would be responsible for putting together pricing in Excel and putting together presentations for Senior Leadership.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES: Those duties are necessary to meet the minimum requirements of the position. To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.

• Manage suppliers’ post-contract performance, operational risks, and financial management of the Supplier service
• Effective management of the supplier’s service performance
• Ensure prompt and accurate payments to the supplier for services received
• Ensure ongoing identification and mitigation of business risks associated with the delivery of the supplier’s service.
• Monitor and manage the performance of a supplier service on an ongoing basis to ensure that the service provided meets the specified business requirements, performance measures, capacity demands and forecasts
• Compliance with the Supplier Service Delivery Management Standard and aligned processes and procedures, ensuring outputs are of the required quality, accurate and are completed ahead of the agreed deadline
• Ensure the payments to the supplier in relation to the service are accurate and timely
• Serve as business partner with operations management to provide financial insight required to influence regional financial decisions to improve top line and bottom-line growth.
• Provide client support with reporting, budgeting, forecasting, financial analysis, payroll, billing, and supplier management in a fast-paced business environment.
• Must be able to budget and manage large P&L’s and financial/operating KPIs.
• Assist with all matters pertaining to financial operations for region locations including managing the location P&L, financial reporting and analysis, ad hoc projects, revenue - EBITDA forecasting with an emphasis on financial controls and process improvements to support the needs of the region.
• Prepare and coordinate periodic operating reviews, budgets, initiatives, formal and informal audits, nonbillable overtime initiatives, wage analysis, and expense controls.
• Provide assessment of opportunities and risks to client management based on analysis and interpretation of operational and financial statistics and metrics
• Support the Regional Head of Security Americas, Vice President, and Regional Security Managers to achieve local and region financial and human capital scorecard objectives
• Support administrative operations including research, budget and performance analysis and other specialized functions
• Prepare presentations, meeting minutes and reports to improve service delivery overall.
• Attend external industry briefings to continuously monitor and evaluate the Security Program’s effectiveness, success and provide periodic reports to the RSOM and RSM
• Perform a variety of research, administrative, analytical, and supplier management coordination duties to assist Security Operations Support Manager (SOM) and Americas CSO
• Assist with budget development, Invoices, Purchase Orders and Expense.
• Assist with the maintenance of the regional Business Assurance Plan, Risk Registry, Security Book of Work (org chart, Purchase order req, etc.)

BASIC QUALIFICATIONS: The basic qualifications listed below are representative of the relevant knowledge, skills, and/or experience required to be hired. These are the requirements that we have determined are the minimum a candidate must have to be successful in this role.

Formal Education, Licenses, and Certifications Required:

• Must possess one or more of the following:
  • Bachelor’s degree in accounting or finance with a minimum of 1-2 years of experience in financial support, administrative support, or project management role
  • Associate’s degree in accounting or finance with a minimum of 3-5 years of experience in a financial support role where a strong emphasis on reporting and analysis is critical.
  • High school diploma or equivalent with a minimum of 7 years of experience working as a business partner to senior operations management with an outsourced managed services organization or high volume, customer focused organization is strongly preferred.
  • Prior supplier management and financial reporting experience preferred
  • PMP or CAPM certification in managing people’s processes and business priorities preferred
  • APP CPP or PSP Board Certified ASIS International Certification preferred

Type and Length of Specific Experience Required:

• Proficiency in Microsoft, Excel Knowledge including Pivot Tables and power pivot, Report Writing and Query Tools and Advanced PowerPoint Skills
• Dedication to high quality customer service delivery and integrity through proven client and customer relationships, both internal and external
• Ability to work independently with minimal guidance in a fast-paced environment while also working in a team oriented, collaborative environment

Knowledge and Skills Required:

• Demonstrated problem solving, confidence and decision-making ability to manage shifting priorities, demands and timeliness using analytical capabilities.
• Superior, world class interpersonal and communication skills to effectively document and report important information with all levels of the organization.
• Strong analytical, project management, presentation, and follow-through skills

OTHER RELATED ATTRIBUTES THAT WOULD ENHANCE HIRING CONSIDERATION:

These are other criteria that may enhance the hiring decision but would not rule out the candidate for consideration if not present.

• Familiarity with operational and project administrative duties, and CSO policies and procedures.
• A broad knowledge of all aspects of integrated security solutions, risk management, compliance and project security

PHYSICAL REQUIREMENTS AND ENVIRONMENT:

• Indoor corporate office environment with minimal exposure to extreme cold or heat
• Major activities include walking, standing, speaking, listening, and observing for long periods of time
• Physical effort includes standing, walking, sitting, stooping, kneeling, and carrying up to fifteen pounds of equipment
• Must be able to submit to drug screening and background check including social media to the extent permissible by law
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

Salary: $70,886.40 / year

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have any questions regarding Equal Employment Opportunity, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.