Administrative Support Assistant - Nuclear Facility

Allied Universal®, North America’s leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve. We offer medical, dental and vision coverage, life insurance, retirement plan, employee assistance programs, company discounts, perks and more for most full-time positions!

Allied Universal® is looking to hire a Administrative Support Assistant. The primary responsibility is the maintenance of payroll, invoicing, and billing functions through time and attendance functions, compensation duties, PTO tracking, and database entry of time in company software. This position is also responsible for all union dues maintenance, if applicable. This position will also assist the Human Resource ASA during peak hiring processes.

The Administrative Support Assistant position requires availability for response during days, nights, weekends, and holidays to liaison for personnel training, financial deadlines, and clerical duties for training and access. Ensures all duties are carried out with safety as the number one priority. Fosters and models a healthy Safety Conscious Work Environment (SCWE).

• Pay Rate: $34.88 / hour
• Located in Wiscasset, Maine

RESPONSIBILITIES:

• Conduct needed preparation and maintenance of contract administrative correspondence, databases, and reporting
• Coordinate and perform data entry for processing of time and attendance in company systems for payroll and client billing to include customer time and materials software
• Track, process and perform data entry for project budget tracking including maintenance of contract demographics for periodic review, union reporting requirements and contract reporting; project costing identification and tracking, billing and budget interface for labor, and contract purchasing
• Support client requirements for administrative data entry and tracking of regulatory fatigue requirements
• Oversight responsibility for contract administrative reporting requirements including record retention.
• Assist in recruitment, selection, and placement process (e.g., prepares application packets, hire packets, schedule interviews and pre/post-employment training, enter data in the Human Resources Information System [HRIS])
• Ensure accurate entry and posting of weekly labor and non-labor items into the Human Resources Information System (HRIS), direct deposit review and submission, research and review payroll discrepancies and submit corrections via HRIS as applicable
• Perform purchasing, billing, project costing and accounts payable functions inclusive of billable authorization for contract expenses including labor and materials including record keeping
• Other duties as needed to ensure smooth operations of Administrative and HR related matters

QUALIFICATIONS:

• High school diploma or equivalent
• Ability to obtain and maintain all necessary state or federal licensing requirements
• Minimum of one (1) year of successful experience in payroll, accounting, or related field
• Work history demonstrating proficient skills in payroll applications or time/labor materials software (e.g., WinTeam, Oracle, ADP, etc.), word processing and general office clerical duties

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.