Compliance Administrator

Company Overview:

Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve. We offer a comprehensive benefits package that may include medical, dental, and vision coverage, life insurance, a retirement plan, employee assistance programs, company discounts, and other perks, depending on the position and eligibility.

Job Description:

Allied Universal® is hiring a Compliance Administrator. The Compliance Administrator will support the creation of the compliance and audit program within the Corporate Security Department. The administrator will report directly to the Global Compliance Manager and will oversee all projects involving Policies, Standards, Guidelines, Procedures, and other documents that support the Corporate Security Department. The administrator will also be heavily involved in internal and external audits while managing internal audits.

RESPONSIBILITIES:

• Financial Invoicing
• Maintain accurate and timely invoices via Ariba, DOMO and WinTeam (all sites, ensuring adherence to company policies and procedures)
• Collaborate with senior-level account management and customer finance department to reconcile invoices, resolve discrepancies, and ensure proper documentation
• Maintain records of invoices, receipts, and financial transactions in a systematic and organized manner.
• Monitor payment schedules, follow up on outstanding payments, and maintain effective communication with clients regarding invoicing matters
• Schedule Management
• Develop and maintain a comprehensive schedule for allocated sites, ensuring efficient allocation of resources
• Coordinate with the security management team regarding scheduling
• Maintain WinTeam Schedule and special coverage for local and remote
• Account Security
• Assist the Security Manager in implementing and maintaining robust security protocols and procedures across all sites
• Conduct regular security audits, risk assessments, and inspections to identify vulnerabilities and recommend appropriate corrective actions
• Collaborate with security personnel to ensure compliance with security policies, including access control, CCTV monitoring, and incident reporting
• Documentation and Reporting
• Maintain accurate and up-to-date documentation related to financial invoicing, schedules, and security procedures
• Prepare reports and presentations summarizing financial data, schedule performance, and security metrics for management review
• Ensure confidentiality and security of sensitive information in all documentation and reporting activities
• Communication and Collaboration
• Foster effective communication and collaboration with internal teams, clients, vendors, and stakeholders to ensure smooth operations and customer satisfaction
• Act as a point of contact for inquiries related to financial invoicing, schedules, and security matters, providing timely and accurate responses
• Collaborate with cross-functional teams to resolve issues, address concerns, and facilitate the successful completion of projects
• Participate in meetings, training sessions, and workshops to enhance knowledge, share best practices, and contribute to the overall improvement of the organization

QUALIFICATIONS:

• Must possess one or more of the following:
• Associate’s degree or higher in an associated discipline (e.g., Business Administration, Jurisprudence)
• Minimum of two (2) years of experience in licensing administration, customer service operations, or administrative assistance in a legal, compliance or regulatory environment
• Work history must demonstrate Advanced skillset with Microsoft Office, specifically Word, PowerPoint, and Excel
• Strong written and verbal communication skills
• Project and process management
• Negotiation skills
• Problem-solving skills
• Paying attention to detail
• People skills/Relationship building
• Critical thinking
• Strong organizational and analytical skills

PREFERRED QUALIFICATIONS:

• None

BENEFITS:

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Enrollment in our company’s 401(k)plan, subject to eligibility requirements
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have any questions regarding Equal Employment Opportunity, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.