Security Administrative Coordinator
Menlo Park, California
Position Type: Full Time
Req ID: 2026-1622047
Pay Rate: USD $37.00/Hr.
Date posted: 06/26/2026
Company Overview:
Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.
Allied Universal® is hiring a Security Administrative Coordinator. The Security Administrative Coordinator will provide dedicated administrative and personnel security support for a high-profile customer. This role will support the Visitor, User and Employee Center, Badge Office, PIV/UPIV credentialing, personnel security processing, and foreign access tracking activities.
The Security Administrative Coordinator will assist with the development, implementation, tracking, and coordination of security-related administrative processes. This position works closely with Personnel Security, Badge Office staff, sponsors, applicants, registrars, activators, DOE processing partners, and other stakeholders. This position provides administrative support only and does not make federal adjudicative determinations.
RESPONSIBILITIES:
- Support DOE PIV/UPIV credentialing activities, including applicant coordination, form collection, scheduling support, identity-proofing support, status tracking, follow-up communications, and coordination with Personnel Security, Badge Office staff, sponsors, applicants, and other stakeholders
- Support USAccess-related credentialing workflow activities, including applicant enrollment coordination, appointment support, identity document verification support, card-related status tracking, and coordination with registrars, activators, sponsors, and Personnel Security
- Support initiation and applicant follow-up for electronic background investigation questionnaires through NBIS, including SF-85 and/or SF-85P processes, as assigned
- Assist applicants with general procedural guidance, track completion status, and coordinate with Personnel Security for review and transmission steps
- Collect, review for completeness, and track required personnel security and credentialing forms, which may include the OF-306, DOE F 206, PIV-related applications, identity documentation, and other required forms or records
- Support DOE personnel security and access authorization processes, including administrative coordination, applicant communication, form collection, data entry, record tracking, and coordination with the Personnel Security Manager and DOE processing partners
- Support Visitor, User and Employee Center operations, Badge Office activities, personnel security processing, and foreign access tracking activities
- Oversee the administration and execution of the corporate emergency access system, ensuring emergency access protocols are in place and regularly updated
- Maintain Travel & Expense (T&E) spreadsheets for the Operations & Technology Team and support fleet operations, ensuring accurate reporting and efficient vehicle utilization
- Prepare and distribute daily occupancy reports, providing key insights into space utilization
- Manage package shipments, supply orders, client signature collection, and related administrative processing
- Schedule and arrange logistics for meetings, travel, and special projects
- Maintain inboxes, manage complex calendars, support event management, assist with budget tracking, coordinate meetings and agendas, maintain files, and prepare correspondence and presentations using Microsoft Word, Excel, PowerPoint, and Outlook
QUALIFICATIONS (MUST HAVE):
- High school diploma or equivalent
- Minimum of one (1) year of experience in security, law enforcement, military, personnel security, credentialing, access control, badging, or another protective service-related field
- Minimum of five (5) years of administrative experience in a professional office environment
- Strong oral and written communication skills
- Excellent customer service skills and the ability to communicate effectively with applicants, sponsors, staff, managers, and external processing partners
- Ability to maintain a high degree of discretion and confidentiality when handling sensitive information
- Strong computer skills, including proficiency with Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint
- Strong organizational skills and attention to detail
- Efficient time management skills and the ability to manage multiple priorities, deadlines, and tracking requirements
- Ability to follow established procedures, maintain accurate records, and support compliance-driven administrative processes
PREFERRED QUALIFICATIONS (NICE TO HAVE):
- Associate or bachelor’s degree in Business Administration, Criminal Justice, Security Management, or a related field
- Experience with NBIS, USAccess, FACTS, PIV/UPIV processing, personnel security workflows, badge office operations, or other SLAC systems
- Current or previous DOE security clearance, preferably a Q clearance
- Current or previous SLAC experience
- Experience supporting DOE personnel security, access authorization, credentialing, or badging processes
- Excellent communication and interpersonal skills
- Excellent organizational skills with strong attention to detail
- Demonstrated ability to learn and support multiple business areas
- Proficiency in office computer systems and software applications, including Microsoft Office, Outlook, Excel, and PowerPoint
BENEFITS:
- Medical, dental, vision, basic life, AD&D, and disability insurance
- Enrollment in the company’s 401(k) plan, subject to eligibility requirements
- Eight paid holidays annually, five sick days, and four personal days
- Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.
PAY:
$37/hr.
PPO 14417
Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com
If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.
.
Similar Jobs
No jobs were found.
Open Roles You Can Apply For Today
Related Content
-
Allied Universal Named to Forbes List of America’s Best Employers by State
This recognition reflects our commitment to creating meaningful career opportunities, supporting professional growth, and fostering a culture where our talented workforce can thrive. -
Meet Crystal Oberton
Meet Crystal Oberton, an Allied Universal Security Officer dedicated to passenger safety at Philadelphia International Airport (PHL). With 27 years of security experience, Crystal received the "Safe & Sound" award for exceptional teamwork, compassion, and decisive action in a moment of need. Her story exemplifies the power of kindness and collaboration. Read more about Crystal’s inspiring recognition. -
Dog Detection Spotlight - Kyle and Maverick
As part of Allied Universal Enhanced Protection Services’ fleet of detection canine teams, Kyle and Maverick are trained and certified to screen cargo under the U.S. Transportation Security Administration’s (TSA) Third-Party Canine (3PK9) Program. -
-
Employee Spotlight: Meet Adriana Lopez
Adriana Lopez began her career with Allied Universal as a Security Officer and advanced to Account Manager. Her journey shows how Allied Universal jobs provide real opportunities for career growth and leadership. -
About Allied Universal
Allied Universal provides unparalleled service, systems, and solutions to help serve, secure, and care for the people and businesses in our communities. -
Veterans and Allied Universal
Allied Universal has the highest level of respect for veterans and a myriad of opportunities for rewarding careers. Learn more and search our open jobs. -
Allied Universal Again Named to Newsweek List of America's Greatest Workplaces for Women
IRVINE, Calif. – March 5, 2025 -- Allied Universal®, the world’s leading security and facility services company, has been named to the Newsweek list of America's Greatest Workplaces for Women 2025 for the second consecutive year. -
Frequently Asked Questions
Learn more about Allied Universal and find answers to some common questions. -
Canine (K9) Security Careers
Advance your career in security with Allied Universal® Enhanced Protection Services, the global leader in security and threat mitigation. -
Careers in Insurance Investigation
Allied Universal roles for Insurance Investigators, Surveillance Investigators, SIU Investigators, Claims Investigators, Fraud Investigators -
Corporate and Field Careers
Allied Universal is looking for professionals to join our integrated team.
Search open jobs and join us in a corporate support, sales, or leadership career. -
Event Services Careers
From stadiums and concerts to convention centers, we have amazing career opportunities for talent in Events Services.
Search jobs at Allied Universal here. -
Janitorial Careers
Allied Universal has rewarding career opportunities in janitorial services and offers training, growth and benefits.
Search our jobs and apply today. -
Landscaping Jobs at Allied Universal
At Allied, we are always looking for phenomenal people to join our Landscaping team.
Learn about landscape careers and view open jobs with us here. -
Enhanced Protection Services Careers
From risk consulting and investigations to executive protection and intelligence, Allied Universal has many professional services careers. Search our jobs. -
Technology Careers
Careers in security technology services at Allied Universal offer training, career paths to management and a full range of benefits.
Search jobs and apply. -
Our Heros
One of the most basic human needs is to feel safe. Allied Universal security professionals help people, businesses and communities meet that need every day. -
Security Careers
Do you have a passion for being there for others? Allied Universal wants you.
Learn more about our security careers and view security jobs here. -
Behind the Badge: Real Stories. Real Security Careers.
Discover the people behind the uniform. In Behind the Badge, our security professionals share what brought them to the industry, what drives them every day, and how their roles make a difference. From first days on the job to career growth and proud moments, these stories offer an inside look at what it really means to protect and serve with Allied Universal. -
Allied Universal SkillBridge Program
Allied Universal® partners with the U.S. Department of Defense (DoD) SkillBridge Program to support transitioning service members with up to 180 days of on-the-job training during their final months of active duty, while they continue to receive full DoD pay and benefits. -
Security Professionals - Earn More. Your Way.
When you want to earn more, flexibility matters. That’s why Allied Universal puts the power in your hands with Claim a Shift. Explore the latest security officer and security professional job openings at Allied Universal. Browse available roles and apply today.
