Program Administrative Assistant
Company Overview:
Advance your career in security with Allied Universal® Enhanced Protection Services, the global leader in security and threat mitigation. Following the acquisition of MSA Security® in 2021, we became the world’s largest non-governmental canine detection company. Specializing in canine explosives and firearm detection, we offer exciting career opportunities for those passionate about canine security. Join our innovative team committed to excellence in the security industry and make a meaningful impact. Explore key roles such as canine officers, handlers, trainers, veterinary technicians, and kennel managers.
Our canine group, under Allied Universal® Enhanced Protection Services, is hiring a Program Administrative Assistant. The Program Administrative Assistant will support a federal contract that provides comprehensive screening services of vehicles conducting deliveries to federal facilities within the National Capital Region area. The Program Administrative Assistant will be responsible for supporting the Enhanced Protection Services Project Manager in carrying out daily contract operations of the Vehicle Screening Center and providing administrative support for our federal end-user customer. The Program Administrative Assistant will follow all rules and regulations required for the secure and thorough screening of vehicles in accordance with Federal Agency regulations. This individual will also act as an internal advisor to the Program Manager, providing advice regarding the schedules, locations, and certifications of each team member.
RESPONSIBILITIES:
- Act as a facilitator with all new Handler orientation programs
- Assist with the onboarding, ensuring that our new hires are fully equipped and have a thorough understanding of the duties, procedures, and nuances of the site and different posts
- Assist in preparing new hires for their work in the field and support the trainers to that end
- Inspect freight delivery form and driver’s license for all Delivery Vehicles entering facility
- Assist in ensuring all personnel, property, and vehicles entering client premises are screened in accordance with client specifications; prepare reports on a monthly or as requested basis
- Aid in capturing all metrics and information related to manifest details, driver credentials and delivery loads
- Independently resolve issues when canine screening has issues, or a vendor creates challenges; incumbent must be able to de-escalate a situation and protect the safety of those involved, while managing the process and achieving the desired outcome
- Import pertinent information on screened vehicles into client specific database / software
- Assess physical security during daily rounds, make frequent inspections of assigned post areas to ensure the environment remains safe and secure; reports any issues and recommends steps to be taken to correct or improve conditions or issues
- Work from a fixed post and/or conducts roving patrols of facilities, grounds, parking lots, garages, and out-buildings, etc.
- Remain alert to security risks and exposures and reports security, medical or other incidents requiring a public safety response
- Communicate with the Project Manager to address client security needs and advises the administration of those needs
- Aid in compiling administrative reports, reconciling reportable metrics, and maintaining an organized approach towards daily written deliverables
- Work closely with the facilities staff to be aware of facility issues, maintains knowledge of the infrastructure, and coordinate recovery of security systems affected by maintenance issues
- Maintain communication with customers on the phone and in writing; alerts appropriate individuals when issues or emergencies arise
- Manage the logistical support for vehicles coming from and to a pre-determined location
- Provide Log Reports to client on a monthly basis
- Provides Incident Reports that occur on Client property that aren’t Law Enforcement related
- Substitute for Program Manager when they are not available or out of office
QUALIFICATIONS:
- High school diploma or equivalent (including vocational or technical certification)
- Possess, or able to obtain, a Secret-level clearance issued by the US government
- Minimum of four (4) years of experience with a large vehicle screening operation
- Proficient computer skills
- Excellent oral and written communication skills
- Attention to detail
PREFERRED QUALIFICATIONS:
- College degree in criminal justice or other protective service field of study
- Prior military or government agency experience
- Secret Clearance or higher
- Knowledge of canine screening or experience with working canines
BENEFITS:
- Medical, dental, vision, basic life, AD&D, and disability insurance
- Paid time off offered
- Eight paid holidays (subject to eligibility)
- Employee Assistance Program
- Employee discounts through our perks program to your favorite restaurants, entertainment venues, and much more!
PAY: $40.00 per hour
Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com
If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.
.
Similar Jobs
No jobs were found.
Culture
-
OUR CORE VALUES MAKE US PHENOMENAL:
Trusted, Reliable, Forward-Thinking, Courageous, Caring, Nimble and Responsive
-
OUR Shared sense of duty
to our customers and to one another, a dedication to a customer experience that is an industry standard.
-
OUR Relationships
with our customers and employees are at the heart of everything we do, every day.
Rewards
-
Employee
Assistance
Program -
Employee
Discount
Program -
Tuition
Discount
Program -
Training & Career
Development
Programs
Related Content
-
Allied Universal Named to Forbes List of America’s Best Employers by State
This recognition reflects our commitment to creating meaningful career opportunities, supporting professional growth, and fostering a culture where our talented workforce can thrive. -
Meet Crystal Oberton
Meet Crystal Oberton, an Allied Universal Security Officer dedicated to passenger safety at Philadelphia International Airport (PHL). With 27 years of security experience, Crystal received the "Safe & Sound" award for exceptional teamwork, compassion, and decisive action in a moment of need. Her story exemplifies the power of kindness and collaboration. Read more about Crystal’s inspiring recognition. -
Dog Detection Spotlight - Kyle and Maverick
As part of Allied Universal Enhanced Protection Services’ fleet of detection canine teams, Kyle and Maverick are trained and certified to screen cargo under the U.S. Transportation Security Administration’s (TSA) Third-Party Canine (3PK9) Program. -
-
Allied Universal Again Named to Newsweek List of America's Greatest Workplaces for Women
IRVINE, Calif. – March 5, 2025 -- Allied Universal®, the world’s leading security and facility services company, has been named to the Newsweek list of America's Greatest Workplaces for Women 2025 for the second consecutive year. -
Employee Spotlight: Meet Adriana Lopez
Adriana Lopez began her career with Allied Universal as a Security Officer and advanced to Account Manager. Her journey shows how Allied Universal jobs provide real opportunities for career growth and leadership. -
About Allied Universal
Allied Universal provides unparalleled service, systems, and solutions to help serve, secure, and care for the people and businesses in our communities. -
Veterans and Allied Universal
Allied Universal has the highest level of respect for veterans and a myriad of opportunities for rewarding careers. Learn more and search our open jobs. -
Frequently Asked Questions
Learn more about Allied Universal and find answers to some common questions. -
Canine (K9) Security Careers
Advance your career in security with Allied Universal® Enhanced Protection Services, the global leader in security and threat mitigation. -
Careers in Insurance Investigation
Allied Universal roles for Insurance Investigators, Surveillance Investigators, SIU Investigators, Claims Investigators, Fraud Investigators -
Corporate and Field Careers
Allied Universal is looking for professionals to join our integrated team.
Search open jobs and join us in a corporate support, sales, or leadership career. -
Event Services Careers
From stadiums and concerts to convention centers, we have amazing career opportunities for talent in Events Services.
Search jobs at Allied Universal here. -
Janitorial Careers
Allied Universal has rewarding career opportunities in janitorial services and offers training, growth and benefits.
Search our jobs and apply today. -
Landscaping Jobs at Allied Universal
At Allied, we are always looking for phenomenal people to join our Landscaping team.
Learn about landscape careers and view open jobs with us here. -
Enhanced Protection Services Careers
From risk consulting and investigations to executive protection and intelligence, Allied Universal has many professional services careers. Search our jobs. -
Technology Careers
Careers in security technology services at Allied Universal offer training, career paths to management and a full range of benefits.
Search jobs and apply. -
Allied Universal SkillBridge Program
Allied Universal® partners with the U.S. Department of Defense (DoD) SkillBridge Program to support transitioning service members with up to 180 days of on-the-job training during their final months of active duty, while they continue to receive full DoD pay and benefits. -
Our Heros
One of the most basic human needs is to feel safe. Allied Universal security professionals help people, businesses and communities meet that need every day. -
Security Careers
Do you have a passion for being there for others? Allied Universal wants you.
Learn more about our security careers and view security jobs here. -
Behind the Badge: Real Stories. Real Security Careers.
Discover the people behind the uniform. In Behind the Badge, our security professionals share what brought them to the industry, what drives them every day, and how their roles make a difference. From first days on the job to career growth and proud moments, these stories offer an inside look at what it really means to protect and serve with Allied Universal. -
Security Professionals - Earn More. Your Way.
When you want to earn more, flexibility matters. That’s why Allied Universal puts the power in your hands with Claim a Shift. Explore the latest security officer and security professional job openings at Allied Universal. Browse available roles and apply today.
