Administrative Coordinator - Healthcare

Company Overview:

Allied Universal® Compliance and Investigation Services is the premier destination for a career in insurance claim investigation. As a global leader, we provide dynamic opportunities for claim investigators, SIU investigators, and surveillance investigators. Our team is committed to innovation and excellence, making a significant impact in the insurance industry. If you’re ready to grow with the best, explore a career with us and make a difference.

Allied Universal® is hiring a Administrative Coordinator

The Coordinator is responsible for assisting in various operations to support leadership by managing meeting logistics, tracking action items, and ensuring clear communication across teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys keeping leaders organized, and has strong Excel and organizational skills. The Administrative Coordinator will play a key role in ensuring priorities stay on track and follow-ups are completed.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Attend leadership meetings and capture organized, structured notes.
• Document action items, owners, and deadlines.
• Distribute meeting summaries to relevant stakeholders.
• Support calendar coordination and scheduling as needed.
• Maintain an organized tracking system for leadership to-do items.
• Send reminders and follow-ups to ensure deadlines are met.
• Update leadership on progress and outstanding tasks.
• Draft basic internal communications on behalf of leadership.
• Maintain trackers and spreadsheets for projects and initiatives.
• Strong Excel skills (formulas, basic pivot tables).
• Ensure data accuracy and organization.
• Assist in preparing simple reports and summaries.

BASIC QUALIFICATIONS:

• Formal Education, Licenses, and Certifications Required:
  • Must possess one or more of the following:
    • An Associate’s degree in Business, or related degree with a minimum of one (2)-years of business/admin support experience

• Type and Length of Specific Experience Required:
  • 2+ years of administrative or executieve support experience.
  • Excellent written and verbal communication skills
  • proficient in Microsoft excel
  • Professional discretion and reliability
  • Healthcare setting with compliance and regulations experience is a major plus.

BENEFITS:

• Medical, dental, vision, basic life, AD&D, retirement plan and disability insurance
• Seven paid holidays annually, sick days available where required by law
• Vacation time offered at an initial accrual rate of 3.08 hours biweekly; unused vacation is only paid out where required by law

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.